Transportation Coordinator


Job will primarily be but not limited to gathering shipment characteristics, data entry to create shipping documents, reconcile, track, and maintain freight invoices, process orders at time of shipping, and provide information to the field about the progress of their order.

Essential Duties and Responsibilities

  1. Works daily communicating with internal and external customers, field representatives, and vendors.

  2. Shop, determine best carrier option, and create shipping documents.

  3. Interacts with different departments to obtain dimensions, weight, ready to ship projections.

  4. Must be able to read and understand tape measure and weight calculations as related to cube measurement, density, and/or space used.

  5. Schedules and processes shipments.

  6. Reconciles and maintains carrier invoices for payables.

  7. Liaison to the shipping dock and hardware departments.

  8. Provide quotes and maintains quote log.

  9. Other duties may be assigned by Manager or Supervisor.


Education and/or Experience

  • Must have excellent telephone skills with the ability to deal with potentially irate customers, vendors, and representatives in a professional manner

  • Must have excellent written and oral skills

  • Should be proficient in Excel, Word, and PowerPoint

  • Strong sense of urgency and motivation, self-starter


Minimum, if any, travel required


Must be able to work flexible hours, including overtime and weekends.

Language Skills

Ability to read and interpret documents such as safety rules, instructions, and procedure manuals.

Reasoning Ability

Must have the ability to define problems, collect data, establish facts, and draw valid conclusions.

Computer Skills

To perform this job successfully, an individual should be proficient in Excel, Word, and PowerPoint software.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will frequently walk and sit; use hands and fingers, handle or feel; reach with hands and arms and talk or listen.

The employee will occasionally lift and/or move up to 25 pounds. (50 pounds is the max)

Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually quiet, except in the manufacturing environment where PPE may be required.

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